Privacy Policy – January 2023
Hoek Legal B.V. (hereinafter referred to as “Hoek.legal” or “us” or “we”) respects your privacy and processes personal data as a data controller in accordance with the European General Data Protection Regulation (hereinafter referred to as “GDPR”).
We may unilaterally change this Privacy Policy, so make sure you check our website from time to time.
In this Privacy Policy we explain: (i) what personal data we collect and how, (ii) for what purposes and on what grounds we process your personal data, (iii) how long we keep your personal data, (iv) with whom we share your personal data, (v) how your personal data is protected, (vi) the rights you have as data subject, (vii) our use of cookies, and (viii) how you can contact us.
Personal Data
Personal data means any information relating to an identified or identifiable natural person. Personal data that we process may include: (a) basic information including your first and last name, prefix, title, (b) contact details including your e-mail address, postal address and phone number, (c) data related to the device you use to visit our website, including an IP address, (d) data related to your visit to our website, (e) personal data you provide us for the purpose of attending events or meetings, including access and dietary requirements, (f) personal data you may provide us for the purpose of a job application, including your date of birth, address, phone number, nationality, marital status and any other personal data set out in your application, and (g) any other personal data relating to you which you may provide us or that we may obtain in relation to the purposes and based on grounds set out below.
We collect this personal data because you provided this data to us. For example, you may provide data when entering into an agreement with us, by entering your data on our website, by giving us your business card or by applying for a job. We may also collect your personal data from other sources, including local counsel, counterparties, the Trade Register, the Land Registry or by using publicly available sources.
Purposes and legal basis for the processing of personal data
Hoek.legal may process your personal data for the following purposes: (a) to provide our legal services, (b) to comply with our legal and regulatory obligations, (c) for marketing and business development activities, including news updates, invitations for our events and other marketing communications, (d) to handle your job application or subscription to any of our services and events, and (e) to generate statistics regarding the use of the website and/or to analyse and improve the website.
We will process your personal data using one or more of the following legal grounds: (a) performance of a contract, (b) compliance with a legal obligation, (c) legitimate interest, and (d) your consent.
Retention period
Hoek.legal will not store your personal data any longer than is necessary to achieve the purposes stated in this Privacy Policy or to comply with the relevant laws and regulations.
Sharing with others
Hoek.legal may share your personal data with any company belonging to the Hoek.legal group, for the purposes described in this Privacy Policy. In some cases we may also share your personal data with third parties, such as: (a) third parties relevant to the legal services that we provide, including counterparties, local counsel, courts, regulatory authorities and government institutions, (b) third parties that we engage with, including supervisory authorities and other bodies, to comply with legal obligations, and (c) third party suppliers in connection with the processing of your personal data for the purposes described in this Privacy Policy, including IT providers, communication service providers and other suppliers to whom we outsource certain services.
We will only transfer your personal data to the above mentioned third parties for the purposes and on the legal grounds stated in this Privacy Policy. Third parties to whom we transfer your personal data are themselves responsible for compliance with privacy legislation. Hoek.legal is neither responsible nor liable for the processing of your personal data by these third parties. To be able to provide our services, it may be necessary for us to transfer your personal data to a recipient in a country outside of the European Economic Area. In that case, Hoek.legal will ensure that the data transfer is compliant with the applicable law.
Security
Hoek.legal has taken technical and organisational measures to ensure an appropriate level of security to protect your personal data from unauthorised or unlawful processing and from loss, destruction, damage, alteration or disclosure.
Your rights
You, as a data subject, have the following legal rights: (a) the right to obtain access to your personal data obtained by us, (b) the right to rectification or correction of your personal data if it is inaccurate or incomplete, (c) the right to erase your personal data, (d) the right to object to or to request restriction of the processing of data, (e) the right to receive your personal data in a structured, commonly used and machine-readable format and transmittable to another controller, (f) the right to object to profiling, (g) the right to lodge a complaint with a supervisory authority, and (h) the right to withdraw your consent. However, in each case there may be circumstances in which we are entitled to refuse your request, for example because we are required to retain your data to meet our legal and regulatory obligations, or because we cannot provide access to or copies of data based on legal professional privilege.
Cookies
Hoek.legal uses cookies on its website. Cookies are tiny files that are downloaded to your computer, to improve your experience. We use cookies for a number of reasons. To provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. To remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences. In some cases we also use cookies provided by trusted third parties. This site for example uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page. You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
Contact
If you need further information or have any questions or complaints regarding the processing of your personal data, please contact us via: info@hoek.legal.
